Start with the Big Picture
Prioritize goal setting with tangible outcomes. Establishing result-oriented goals should be the initial focus for all board members. These goals should stem from a thorough evaluation of the association's current needs and its future aspirations.
Example: Beautifying the Community
Task 1: Implement yard and driveway cleanup initiatives.
Task 2: Renovate landscaping in common areas.
Task 3: Replace outdated street lights.
Task 4: Upgrade the exterior of the clubhouse.
Build Steps Toward Progress
Develop a strategic plan to achieve your goals. This means creating a clear action plan that guides members towards their desired outcome. Consider the specific steps needed, allocate resources wisely, and set milestones to track progress. By having a well-defined strategy, the board can stay focused and move efficiently towards its vision.
Example: Expanding Beautification Efforts:
Task 1: Enforce or establish effective rules for homeowner cleanup.
Task 2: Research and prioritize landscaping changes for maximum impact.
Task 3: Explore innovative lighting technology for energy efficiency.
Task 4: Identify materials conducive to clubhouse enhancement.
Delegate Responsibilities
Clearly communicate expectations and delegate tasks accordingly. It's crucial to make sure everyone involved knows and understands their responsibilities. Use resources like property managers to handle bigger tasks relating to the operations of your community, lawyers to navigate legal issues, and field experts for tasks requiring specialized knowledge. By effectively communicating and delegating, you can manage your home more efficiently and achieve your goals with the proper support.
Monitor Progress
Regularly assess progress towards goal attainment, as monitoring progress allows for timely adjustments and ensures alignment with the board's overarching objectives. By having a well-defined strategy and continually evaluating progress, the association can stay focused and efficiently move towards its vision.
The Manager Oversees Day-to-Day Operations
Recognize the distinction between governance and management roles. While the board sets the strategic direction, the community manager or management company oversees the daily operations. Focus on governing rather than taking on more than you can handle, allowing designated professionals to help and manage operational tasks.
Foster Mutual Respect
Appreciate the differing time commitments and expertise of fellow board members. Cultivate an environment of mutual respect and appreciation for each member's contributions and skills they bring to the board.
Exercise Collective Authority
Make decisions as a unified group. While discussions may be intense and varied, once a decision is made, the board supports it together and moves forward in agreement. This collective approach ensures consistency and strength in implementing actions, reinforcing the board's commitment to its shared goals and responsibilities.
Embrace Accountability
Acknowledge that not all decisions will be universally popular. Prioritize the collective welfare of the association over individual preferences, recognizing that tough decisions are sometimes necessary for progress.
Boards can achieve significant goals while effectively managing day-to-day operations. By delegating responsibilities, maintaining focus on strategic objectives, and fostering a culture of respect and accountability, boards can navigate challenges and accomplish their vision for the community.
