HOA rules and regulation enforcement can be controversial; however, doing it right can positively impact your community.
1. Be transparent and keep things simple
Not all rules and enforcement policies are hostile. Having clear and transparent rules and procedures can help create a more unified community. The language in your policy does not need to be complex - you need to explain why the policy exists and why it is essential. Making sure that everyone in your Association knows the what, how, and (most importantly) why behind your policy will be crucial to your long-term success.
2. Enforce your policies consistently
A fair and consistent community will help maintain a solid reputation. No one wants to live in a community that gives special treatment to certain people. This is a quick way to lose trust; in the worst cases, it may result in lawsuits. "Occasionally" following through on fines or enforcement puts your community's reputation at risk, and neighbors will believe they can get away with anything.
3. Issue a courtesy warning
The first step is to issue a warning. The violation could be an honest mistake. The notice should be in writing, and it should include the specifics. We hope the neighbor will undo the error at this level. In most cases, we find that a warning is enough to keep neighbors on their best behavior. After all, most neighbors don't want to commit any infractions.
4. Begin issuing fines
If neighbors do not decry "mea culpa" with the initial warning notice, they can face a monetary penalty. In many cases, neighbors must understand that private enforcement takes the place of public Code Enforcement. Most people get discouraged when money is involved, so fines work well to deter violators. Imposing fines is the most common consequence of non-compliance with HOA rules.
5. Suspend rights and privileges
A more punitive course of action you can take is to suspend the neighbor's rights and privileges. Living in a private community often means neighbors can access various private amenities like parks, clubhouses, and pools. Revoking these privileges can help knock some sense into your "frequent flyer" neighbors. All you have to do is make sure your Association is acting within its authority-check your governing documents to avoid running into trouble.
Maintaining the integrity of your community won't come easy, but it is your call of duty. Remember that a good, consistent enforcement plan won't win everyone over. You must communicate respectfully and consistently with your neighbors throughout the entire due process.
